Cách Archive Mail Outlook

Your Outlook mailbox is only so big, & it’s a good bet that you won’t stop getting tin nhắn anytime soon. To keep it from filling up, you can move old items you want to keep khổng lồ an archive, a separate Outlook Data File (.pst) that you can open from Outlook any time you need it.

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Note: The Archive comm& and feature doesn’t appear for any account in your Outlook protệp tin if you include an Exchange Server trương mục và your organization uses dramrajani.com Exchange Server Online Archive. Your network administrator can also disable this feature.

By mặc định, Outlook uses AutoArchive sầu lớn archive items at a regular interval. To learn more, see Archive older items automatically.

You can also archive items manually whenever you want. That way, you can control which items khổng lồ archive, where to store them, and how old an thành phầm needs khổng lồ be before it can be archived.

Do one of the following:

In Outlook 2013: Click File > Info > Cleanup Tools > Archive.


In Outlook 2016: Click File > Info > Tools > Clean up old items


Tip: Archive và AutoArchive might not be available if your mail protệp tin connects to lớn an Exchange Server. It"s also possible that your organization has a mail retention policy that overrides AutoArchive sầu. Check with your system administrator for more information.

Clichồng the Archive this thư mục và all subfolders option, và choose the folder you want khổng lồ archive.

Under Archive sầu items older than, enter a date.


You can create multiple .pst files if you want khổng lồ archive some folders using different settings. For example, you may want lớn keep items in your Sent folder longer than items in your Inbox thư mục.

Cheông chồng the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. This option doesn"t remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only.

Click OK.

Turn off AutoArchive

To archive only when you want, turn off AutoArchive sầu.

Cliông chồng File > Options > Advanced.

Under AutoArchive, clichồng AutoArchive sầu Settings.

Unkiểm tra the Run AutoArchive sầu every n days box.

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By default, older Outlook items archived automatically on a regular interval. To learn more about AutoArchive sầu, see Use AutoArchive sầu to lớn baông chồng up or delete items.

You can also manually bachồng up và archive sầu items, in addition lớn AutoArchive sầu or as a replacement. Manual archiving provides flexibility, và allows you to lớn specify exactly which folders are included in the archive sầu, & which archive sầu Outlook Data File (.pst) is used.

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To manually archive Outlook items, vì chưng the following:

Click the File tab

Cliông chồng Cleanup Tools.

Cliông xã Archive.

Click the Archive sầu this thư mục & all subfolders option, và then cliông chồng the thư mục that you want to archive sầu. Any subfolder of the folder you select is included in this manual archive.

Under Archive sầu items older than, enter a date.


If you vì not want khổng lồ use the default tệp tin or location, under Archive file, cliông xã Browse to specify a new file or location. Browse to lớn find the tệp tin that you want, or enter the file name, then cliông xã OK. The destination tệp tin location appears in the Archive file box.

Select the Include items with “Do not AutoArchive” checked check box khổng lồ include any items that might be individually marked khổng lồ be excluded from automatic archiving. This option does not remove sầu that exclusion from these items, but instead ignores the Do not AutoArchive kiểm tra box for this archive only.

Turn off AutoArchive

If you want to lớn archive sầu only manually, you must turn off AutoArchive. Do the following:

Clichồng the File tab.

Clichồng Options.

On the Advanced tab, under AutoArchive, clichồng AutoArchive Settings.

Clear the Run AutoArchive every n days check box.

AutoArchive sầu, which is turned on by default, automatically moves old items khổng lồ an archive location at scheduled intervals. However, you can manually baông chồng up và archive sầu items khổng lồ a location that you specify.

Note: The dramrajani.com Office Outlook 2007 AutoArchive settings are customizable. Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs. For more information, see Using AutoArchive to bachồng up or delete items.

On the File menu, cliông xã Archive.

Select the Archive this thư mục và all subfolders option, and then specify a date under Archive sầu items older than.


Under Archive file, click Browse khổng lồ specify a new tệp tin or location if you vì not want lớn use the mặc định tệp tin or location.

Select the Include items with "Do not AutoArchive" checked kiểm tra box if you want lớn override a previous setting to lớn not automatically archive sầu specific items. If you choose to manually archive these items during this procedure, the items will again be subject to the Do not AutoArchive setting unless you manually override that setting again in the future.

Click OK.

Note: Outlook automatically creates another archive sầu tệp tin for items in the folder and location specified.